NTEC Conference Center Rental Times & Fees

Reservations:

Reservations for use of the NTEC Conference Center are made on a first-come, first-served basis. Reservations may be made up to twelve months in advance. Requests for reservations of the Conference Center are made through NTEC's office via email to Jill Hoersten at jhoersten@ntec-inc.org or phone call to 972.987.1404. Reservations are not valid until a completed reservation form is submitted and approved by NTEC. The total rental fee must be paid at least two weeks prior to the date of use.

Damage Deposit Fee:

The initial rental deposit also acts as a damage deposit and is refundable within two weeks after the event only if the facility is left in acceptable condition and any borrowed equipment is left undamaged or if the reservation is cancelled 14 days prior to the activity. Renter is responsible for any damage to the facility or equipment during the rental period and may be charged an additional fee for repair, replacement or major cleaning.

Hours Available:

Normal business hours for NTEC and the Conference Center are 8:30am-5:30pm. The Conference Center may be rented beyond these hours; however Renter will incur an additional fees:

  • Building Security is $40/hour (4 consecutive hour minimum) for security OR
  • NTEC Personnel is $50/hour (2 consecutive hour minimum) for NTEC personnel with A/V support

NTEC makes the final decision on the type of after-hours support required. Note that NTEC Security or Personnel must be in the building at all times, and Renter incurs cost for such personnel after normal business hours.

 

Rental Times & Fees:

The basic rental time for use of the Conference Center is half-day-four (4) consecutive hours; or full day-over four (4) consecutive hours (which may include after-hours time when security and/or personnel fees are added*). This includes all time used for preparation, decorating and clean-up after the event (from the time the building is opened until time it is closed).

  • Rental hours must be consecutive. For example, if Renter starts decorating at 10:00am, leaves at noon, comes back at 4:00pm, and event is over at 10:00pm, the cost is calculated from 10:00am until 10:00pm (12 hours).
  • Should Renter need to use the Center the day before the event, renter is charged the basic rental amount.

Room rental fees are daily; include A/V equipment, use of kitchen, reception and catering staging areas:

Half Day (4 consecutive hours)

$300 (half room)*
$500 (full room)*

Full Day (over 4 consecutive hours)

$500 (half room)*
$800 (full room)*

Discounts are as follows:

  • Non-profit Organization: If Renter is a registered non-profit organization, NTEC offers a 20% discount off total rental fees (not to include after-hours security fees).
  • Tenant Companies: If Renter is an existing tenant company of NTEC in good standing, NTEC offers a 40% discount off total rental fees (not to include after-hours security fees).

*AFTER-HOURS FEES:
If renting the Conference Center beyond NTEC's normal business hours of Monday through Friday, 8:30am-5:30pm, Renter will incur additional fees:

  • •    Building Security: An additional fee of $40/hour (4 consecutive hour minimum) for security OR
  • •    NTEC Personnel: An additional fee of $50/hour (2 consecutive hour minimum) for NTEC personnel with A/V support.

NTEC makes the final decision on the type of after-hours support required. Note that NTEC Security or Personnel must be in the building at all times; and Renter incurs cost for such personnel after normal business hours.  All security and personnel must be hired through NTEC. Note: If over 4 consecutive hours, Renter is billed for actual hours used.

All personal belongings must be removed and all persons must have vacated the building by the end of the contracted time. See rental reservation form for exact costs for rental.

DOWNLOAD Reservation Form in Excel (complete digitally and email)

DOWNLOAD Reservation Form in PDF (print, complete and fax/hand-deliver)